Education & Leadership › Women’s Academy › Digital Literacy › Email & Cloud Collaboration › Course Materials
For anyone who works with a team, organisation or volunteer group: managing email professionally, working together on documents, and using calendars and online meetings with free Google tools.
Course page in the learning system
Course details
| Level | Intermediate |
| Estimated duration | 8 hours of study and practice |
| Prerequisites | Sections 4 and 6 of the “Computer and Internet Basics” course |
| Language of instruction | Farsi-e-Dari (with key English terms) |
| Cost | Free |
| Assessment | A quiz after each section and a final exam; pass mark 70%; certificate issued once approved by the Academy |
After this course you will be able to
- Keep your inbox in order with labels, filters and the “Inbox Zero” method
- Set up a shared team workspace in Google Drive and manage access securely
- Work on a document or spreadsheet at the same time as your team and make use of version history
- Schedule a meeting in Google Calendar and run it in Meet
- Build a registration form or survey with Google Forms
Course outline
- Labels and filters
- Canned responses
- The Inbox Zero method
- Team folder structure
- Access levels
- Shared drives
- Shared Docs and Sheets
- Comments and suggestions
- Version history
- Google Calendar
- Invitations
- Running an effective meeting in Meet
- Creating a Google Form
- Reading responses in Sheets
- Respondent privacy
Week-by-week learning path
With around 30 to 45 minutes of study and practice a day, you will complete this course in 6 weeks:
| Week | Topic | Weekly outcome |
|---|---|---|
| Week 1 | Advanced professional email | Lessons, practical exercises and a short section quiz |
| Week 2 | Shared workspace | Lessons, practical exercises and a short section quiz |
| Week 3 | Real-time collaboration | Lessons, practical exercises and a short section quiz |
| Week 4 | Calendar and meetings | Lessons, practical exercises and a short section quiz |
| Week 5 | Forms and data | Lessons, practical exercises and a short section quiz |
| Week 6 | Final project and final exam | Completed project and a score of 70% or above |
Final project
For a hypothetical volunteer group or small team: a shared workspace in Google Drive with a sound folder structure and correct access settings, a shared document with comments and suggestions, a registration form in Google Forms, and a calendar invitation for a Meet meeting.
Project assessment criteria:
- Logical folder structure and naming
- Secure access levels
- Quality of collaboration in the document (comments, suggestions, history)
- Form and invitation working correctly
Key terms in this course
Label
Filter
Shared drive
Permission
Version history
Calendar invite
Form
Real-time collaboration
Assessment and certificate
- After each section: a short quiz (70% recommended before moving on)
- Practical exercises in each lesson: for learning; use Questions to send in your questions
- End of course: final exam (pass mark 70%) and submission of the final project
- Digital certificate after review and approval by the Academy: Request a certificate
Teaching method
Each lesson includes learning objectives, explanations with real examples and images, key terms in Farsi-e-Dari and English, common mistakes, a practical exercise, a self-test and a summary. In every lesson you can put questions to the teacher using the Questions button. The courses are impartial, free and open to all young people.
Get ready now
- Complete the basics course
- Create a shared document with a friend and both write in it
- Tidy up your Gmail Spam folder and labels
Free, reliable resources
These resources were selected by the Academy team. Most are in English; Chrome’s Translate feature is available if needed. Large files (books, exercise files, videos) will be placed in the Academy’s official Google Drive folder when the course goes live and linked from this page.
- Google Workspace Learning Center, Gmail, Drive, Docs and Meet training for teamwork
- Grow with Google, free digital and workplace skills training from Google
- GCFGlobal, free illustrated tutorials on work, computer and life skills
Help and questions
Questions about this course: [email protected] · All courses: Online Learning Centre · Active course: Computer and Internet Basics
Women’s Academy, Afghanistan Youth Parliament · Free and open to all young people